Turn ON\OFF New Email alerts
As you know in Outlook, we can login to multiple accounts at the same time. So sometimes due to this, you may miss any important Email from any of your accounts. Moreover, when later on you read that email, you get disheartened that you have missed an important message. This is a big issue for few people, but it can easily overcome by turning on the desktop notifications.
Take Benefit of Desktop Notification:
Desktop notification is one of an excellent way to remind you for your emails and also keep up to date with all other emails. Desktop notification saves you from missing the important emails. Generally, Email alerts appear in Microsoft Outlook by default. The message alert pops out on the bottom right corner of your desktop. The pop up remains for 15 seconds on the screen and then fades out itself until you do not cancel it before 15 seconds.
If you want to read the desktop alert before it fades away, then reset the mouse pointer on the alert to keep it visible.
The content of the message alerts displayed on desktop varies depending upon the type of message you received in your inbox.
- The Email Messages display the sender’s name, the subject of the email and also the first two lines of the email message you received.
To read the content of the digitally signed message or an encrypted message you need to Open the message as you will not receive notification of such messages.
- The Meeting Request which you receive via your emails displays the sender’s name, the subject of the email and also the date, time and location of the meeting in the desktop alert.
- The Task Request displays the sender’s name, the subject of the message, and the start date of the assigned task as a desktop
- If you have changed the location of incoming emails from inbox to any other folder then you may not receive the desktop notification.
- When you manually click on Send/Receive button for receiving new emails, then you may not receive the desktop alert.
Some people don’t Like an email Alert:
Sometimes it is frustrating because you may get a big number of emails throughout the day. The pop-up notification may act as a distraction. Moreover, It may interfere with your workflow. And as the consequences, your productivity is decreased. Later on, you may realize that you wasted your entire day just by clicking on pop-ups and checking the email. Moreover, due to this distraction, you were unable to complete your primary task. Then you can turn off the pop-up notification by following the below-mentioned steps. In future, if you realize the need to “turn on” the desktop notification, then you can turn it on by following the below-mentioned steps, just by checking the unchecked boxes.
Steps to turn on /off desktop alerts: –
- Turn on your Outlook
- Click on the File
- Under file, tab selects Options, and then click on Mail present on the left side of the screen.
- Go to the Message arrival
- Under when a new message arrives dialog box. Various options are available to turn off the desktop alerts Uncheck the check boxes according to your need.
- You can also change the visibility of the Desktop alerts, by clicking on Desktop Alert Settings.
- Hit on OK button to apply the new settings to your Outlook.
There is no more distraction on new message arrival now.
- If you want to Turn On the desktop alert then, again click on the checkboxes available under Message arrival.